| 1. Identify key stakeholders, their questions of interest, and other reporting needs (if applicable) for the documentation and feedback system. - Key stakeholders of the organization were involved in designing or adapting the documentation system for the initiative.
- The group has identified the types of data & information that are important to key stakeholders & other audiences.
- The group has identified the primary purposes, functions, & uses of data that is documented for the initiative.
- The group has developed a key set of evaluation questions that are important to stakeholders & other important audiences.
| Chapter 36, Section 3: Understanding Community Leadership, Evaluators, and Funders: What are Their Interests? Chapter 36, Section 1: A Framework for Program Evaluation: A Gateway to Tools Chapter 36, Section 6: Participatory Evaluation Chapter 18, Section 2: Participatory Approaches to Planning Community Interventions Chapter 36, Section 4: Choosing Evaluators Chapter 36, Section 5: Developing an Evaluation Plan Chapter 37, Section 1: Choosing Questions and Planning the Evaluation |
| 2. Identify the measures to be used in the documentation and feedback system. - The group collects process measures.
- The group documents the activities (implementation of the intervention) or efforts of the initiative in addressing the issue.
- The group collects longer-term or outcomes measures.
- The group has identified the data sources & assured access to various types of measures to be collected by the initiative.
- The types of data that are collected & documented are consistent with the measures indicated in the logic model or strategic plan.
- The group has a protocol established for collecting & documenting data that specifies all of the following: (a) the types of data to be collected; (b) who is responsible for documenting data; (c) how often data will be collected.
| Chapter 1, Section 5: Our Evaluation Model: Evaluating Comprehensive Community Initiatives Chapter 2, Section 1: Developing a Logic Model or Theory of Change Chapter 36, Section 1: A Framework for Program Evaluation: A Gateway to Tools Chapter 38, Section 2. Gathering Information: Monitoring Your Progress Chapter 38, Section 9: Gathering and Using Community-Level Indicators Chapter 3, Section 9: Developing Baseline Measures of Behavior Chapter 38, Section 7: Behavioral Surveys |
| 4. Analyze, communicate, and use the data to make improvements in the initiative. - The group, including both the staff & board members, regularly reviews & provides feedback on data that is documented by the initiative to assure the accuracy & completeness of the data.
- The group, including both the staff & board members, regularly reviews the evaluation questions & documented data to assess progress.
- The group regularly analyzes (make sense of data) to help make adjustments & improvements to the initiative.
- The group reviews & uses data that is documented by the initiative as a tool for celebrating accomplishments & acknowledging individuals for their contributions to the initiative.
| Chapter 24, Section 1: Overview of Developing and Improving Community Services Chapter 39, Section 1: Using the Evaluation System to Answer Key Questions about the Initiative Chapter 39, Section 2: Providing Feedback to Improve the Initiative Chapter 39, Section 3: Presenting Evaluating Information to a Community Audience Chapter 39, Section 4: Communicating Information to Funders for Support and Accountability Chapter 39, Section 5: Supporting Participants in Using Evaluation Information Chapter 15, Section 4: Promoting Internal Communication Chapter 32, Section 3: Establishing Formal Communications and Requesting Participation |