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| Contributed by Jenette Nagy and Phil Rabinowitz Edited by Bill Berkowitz and Tim Brownlee |
Example #1: Sample Contents of Member's Manual for Boards of Directors
Written by Carter McNamara, PhD
A manual of relevant Board materials should be provided to each Board member. This manual greatly helps to orient and train new Board members, and ensure efficient organization and access to these materials. The following items are certainly not required for all manuals, but provide handy reference for consideration by each nonprofit about what to include in their manuals.
Strategic Plan Information (Vision, Mission, Values, Issues, Goals, Strategies, Work Plans)
Vision Statement
Mission and Values Statements
Issues, Goals, Strategies, and Objectives
Work Plans (for each Board Committee)
Board of Directors
Board Roster
Board Member Biographies
Board Organization
Background Information
Code of Conduct
Committee List
Membership Policies (if the organization is a membership agency)
Policy Statement
List of Current Members
Chief Executive
Job Description
Evaluation Process
Performance Criteria
Finances
Fiscal Policies
Internal Control Policies (Accounting Procedures)
Most Recent Overall Financial Statement
Budget Narrative
Income and Expense Statement
Personnel Policies
Accounting Controls
Collections for Accounts Past Due
Conference Room / Meetings
Dress Code
During Chief Executive's Absence
In Case of Fire
Key Forms
Kitchen Area
Large Mailings and Copy Lists
Office Forms
Office Supplies
Other Reimbursements
Performance Appraisal
Receptionist/Program Assistance Advance Notice
Snow Days
Special Recognitions
Telephone Coverage
Time Tracking
Tracking In-Kind Donations
Tracking Volunteer Hours
Travel Reimbursements
Vacations
Organization and Services
Staff Code of Conduct
Diversity Plan
Organization Chart
Job Descriptions
Salary Scales
Summary of Benefits
Staff Address List
Staff Information Form
Descriptions of Programs/Services
Program / Plan Results
Service Objectives
Income Objectives
General Information About Boards
(any concise materials about Board roles, responsibilities, etc.)