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Example 1: Proposed Actions to Protect Vulnerable Groups in Spain during the COVID-19 Crisis

The sample letter details a message to the City Council in Seville, Spain, in the midst of the coronavirus pandemic. The correspondence is written by a research team at the University of Seville in collaboration with a group of NGOs, and addressed specifically to the city's mayor, Juan Espadas. The community-based organizations recognize that the mayor is empowered with the capacity and privilege to make a difference in the functioning of the city's most vulnerable neighbors, comprised largely of Roma and migrant settlements. Multiple organizations, detailed in the attached letter, ask of actions being taken to comply with recommendations adopted by the Spanish government and offer their support in urgent efforts to protect the lives of these at-risk populations during a time of unpredictability.  ​


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Example 2: Supporting a Proposed Policy Change

1324 114th St. Suite #174
Norwalk, CT 06801

March 24, 1999

Honorable Mayor Cala Milan:

I was pleased to hear that the City Commission was considering a proposal to strengthen the handicapped parking ordinance. I urge your support for it.

I am a disabled American veteran who uses a wheelchair. Despite my disability, I drive my own van, as many other disabled citizens do. I value being as independent as I can possibly be.

The new ordinance is designed to discourage non-handicapped persons from parking in spots that are reserved for those with physical disabilities. The proposal has already led to publicity about the problems citizens with disabilities have getting a convenient place to park. This has increased the sensitivity of the general public. Further, an occasional $250 ticket ought to keep those important spaces open for those who need them.

For me, this new ordinance will mean that I can drive anywhere in town I need to go and have a fair chance of being able to park and go in. The latest census statistics indicate there are over 1,200 people in our community who are similarly affected and who have similar needs.

Your votes on the architectural accessibility ordinance in the past have demonstrated your support for disability issues. I urge you now to vote in favor of the new parking ordinance. It will mean a lot to me personally, and to the many others in our community who are disabled. It may also bring in some additional revenue to the city.

If there is any way I might be of assistance, please don't hesitate to call on me. Thank you for your support.


Stergios Hardage
14 Cottage Avenue
Norwalk, CT 06801
(203) 555-8630

Example 3: Opposing a Proposed Policy Change

7862 Seneca
Wichita KS, 67134

Honorable Mayor Madio Smolanka:

As the coordinator of the Pleasant Rock Teen Pregnancy Prevention Program. I am writing to express my strongest concern over the proposed city funding cuts for the Teen Activities Center (TAC). Closing the Center would have several negative consequences for the youth of the city and the city itself. It would give our youth one less place they can go to relax and have a good time in a safe, healthy environment.

For my coalition, the closure of the center would have other, more direct consequences as well. Currently, our Teen Mothers' Support Group meets at the center on a weekly basis to discuss the challenges of motherhood, finishing school, and getting jobs. More than two-thirds of the (25) participants do not have their own means of transportation; so it is imperative that meetings be held in the neighborhood of the participants (the Potwin area, where the TAC is located), or at least on a major bus route. No public building is nearly as well suited to meet both of these requirements, as is the TAC.

In addition, the Teen Center hosts a variety of activities that are athletic, artistic, or just plain fun for young people. Their ability to participate in these activities is vital to helping them acquire the self-esteem needed to say "no" to potentially unsafe behaviors, such as engaging in sex prematurely or experimenting with drugs, as well as stay in school and prepare for meaningful work.

You have always been sensitive to the needs of our young people, and have been quick to recognize that they are the future of our community. I urge you to vote against this new proposal to cut the funding for the Teen Activities Center. Surely cuts can be made that will be, in the end, less costly to all of us than threatening the well-being of our children.

If I can help in any way to defeat this proposal, let me know. Thank you.


Mary K. Steinert
1001 Park Walk Road
Wichita, KS 67134
(316) 555-2685

Jenette Nagy