Meeting Checklist:
___There is a written agenda which everyone had received a copy of in advance
___Copies of the agenda available for everyone or there is a large piece of newsprint in the front of the room with the agenda written on it
___People feel welcome and valued. Remember to not open the meeting by saying "Where is everybody?" but instead, thank those who did give up their time to participate
___The routine reports are kept brief. Remember to have them written up and sent to members before the meeting
___Prime time is given to planning further action on important issues and/or projects
___You have made time for announcements, special requests, etc., for the end of the meeting
___The meeting is focused on real problems rather than being a gripe session
___The meeting begins and end on time (so members with family and other responsibilities can plan their time)
___Each member of the group is treated with respect, despite differences in viewpoint, age, experience, sex, race, income and formal education
___You have assigned responsibilities for each decision made
___You have set plans and a tentative agenda for the next meeting
___You have gotten feedback about the meeting
___People stay around and talk after the meeting
Writing Minutes of the Meeting:
___Include when the meeting took place (Date & Time)
___Include the participants' names and titles
___Discuss each agenda topic covered briefly
___State the issues brought up
___What ideas were offered and who offered them?
___What solutions were agreed upon?
___What assignments were made and to whom?
___What deadlines were stated?
___What follow-up actions will be taken after the meeting? Who is responsible?
Evalute the Meeting (Leaders):
___Prepare thoroughly
___State the purpose and goals of the meeting
___Circulate an agenda in advance of the meeting
___Invite the people needed to accomplish the goals
___Did you use pre-meeting discussions to ensure participants were prepared?
___Confront the issues
___Lead the group through the issues
___Take a stand on tough issues
___Seek definition of the solution
___Bring the meeting to the point of decision
___Ensure that assignments are made and deadlines set
___Perform the way you wanted to
___Establish and adhere to participation guidelines
___Be firm and assertive, yet, at the same time, fair to all participants
___Encourage others to speak out and state their new ideas
___ You are open minded to the possibilities when new ideas are expressed
___Adhere to the start and stop times
___Follow-up your leadership
___Confirm assignments and deadlines by memo
___Confirm assignments with the individuals supervisor if the individual is outside your reporting chain
___Distribute minutes of the meeting within 48 hours
___Acknowledge help and significant contributions by others
___Identify ways to improve your leadership next time
Evaluate the Meeting (Participants):
___Prepare thoroughly
___Know the purpose and goals of the meeting
___Obtain an agenda in advance of the meeting
___Determine what is applicable to your position and department
___Formulate a position on each agenda topic
___Develop a rationale for your position, addressing the pros and cons
___Develop a compromise
___Confront the issues
___Speak out and state your position when the opportunity presents itself
___Support your position with facts
___Employ tact
___Include the input of others when warranted
___Perform the way you want to
___Help the leader achieve the meeting's purpose
___Be an active listener and speaker
___Volunteer for assignments
___Speak briefly when making your points
___Contribute your ideas in response to presentations of others
___Clarify the assignments & deadlines for which you are responsible
___Follow-up your participation
___Begin immediately on your assigned task
___Meet with other participants to follow-up discussions as needed
___Acknowledge help provided by others
___Identify ways to help improve your participation next time