Tool 1: Action Plan Form
Action Plan for [Community or Initiative Name]
Community Focus Area: _________________
Community Change to be Sought: ________________________________________________________
Collaborating Organization(s)/Group(s):_______________ Community Sector: ________________
|Action Steps||By Whom||By When||Resources and Support
Available / Needed
|Potential Barriers or Resistance||Communication Plan for Implementation|
|What needs to be done?||Who will take actions?||By what date will the action be done?||Resources Available||Resources Needed (financial, human, political, and other)||What individuals and organizations might resist?
|What individuals and organizations should be informed about / involved with these actions?|
Step 1: By____
|Step 2: By _____|
|Step 3: By _____|
|Step 4: By _____|
Tool 2: Tips for Action Planning
What is an action plan?
An action plan is an opportunity to turn your dreams for your community or initiative into a reality. It is also an opportunity to make your organization's vision concrete. An action plan outlines the strategies and action steps your organization will use to meet its goals and objectives.
Why develop an action plan?
Developing an action plan is a critical first step toward ensuring project success. An action plan may lend credibility to your organization and its initiative, increase efficiency, and provide accountability. In addition, the action plan provides a tool for mobilizing the community or group and encouraging members to share responsibility for solving the problems and improving the situation you have decided to change.
Who develops the action plan?
You can invite these people to help prepare an action plan:
- Influential people from all groups affected
- People directly involved in the problem or issue
- Members of grassroots organizations
- Members of ethnic and cultural groups of the community
- Different sectors of the community: media/business community/religious groups/schools/youth organizations/social service organizations/health organizations
How do I develop an action plan?
First, clarify your charge. Is it to work to reduce adolescent pregnancy in your community? Or are you working to increase the rate of home ownership? Your goal will provide the backbone of your action plan.
Your action plan should include the strategies you plan to use and the action steps you will take to achieve your goals and objectives. It should also identify a role for each sector of the community or group involved in your effort.
For each action step or change to be accomplished, list the following, with a due date for each:
- What actions or changes will occur-by when?
- Who will carry it out-by when (or for how long)?
- What resources are needed-by when?
- Communication (who should know what)-and when?
Tool 3: A Successful Planning Process
Adapted from an Action Planning Guide for Community-Based Initiatives, the University of Kansas Center for Community Health and Development
Good planning is active and inclusive. Seek out key players with diverse viewpoints on the problem or issue. Once a diverse group of important players is at the table, it is important to get them to communicate with each other. Effective leaders often call on silent members during pauses in the discussion. They convey the value of each person's voice on the issues. Occasionally, it may be necessary to discourage an overly enthusiastic member from talking too much or dominating meetings. Leaders may do so by thanking them for their comments and indicating the importance of hearing from other members of the group.
If the group is effective in attracting diverse views, conflict among members may result. Group facilitators can recognize differences, perhaps noting the diverse experiences that give rise to divergent views. To resolve conflicts, leaders may attempt to elevate the discussion to a higher level on which there may be a basis for agreement. By reminding the group that we all share the vision of a healthy community, leaders can help members find common ground.
Use brainstorming rules
Group facilitators must avoid making judgments about ideas and suggestions. Brainstorming rules apply. All ideas must be heard and noted without criticism.
Planning meetings must be efficient, starting and ending on time. It is helpful to have an agenda or to build a consensus at the beginning of the meeting about what will be accomplished and in what time frame.
Communicate products of planning
Planning will result in a useful product. Try to structure every planning session so that it results in a product, such as a list of issues or ideas. Show off the product at the end of planning meetings, distributing copies of the products of planning to all members.
Provide support and encouragement
Finally, it is important to provide support and encouragement throughout the process of planning. Good planning takes time; it usually requires months to produce a detailed plan of action. Acknowledge the contributions of all participants, especially key leaders. Let the group know when it is doing a good job. Positive feedback feels good, particularly to those who are used to being criticized for their work.
Tool 4: Action Planning Guides from the KU Center for Community Health and Development
Community and Public Health Action Planning Guides
- Reducing Risk for Chronic Disease
- Promoting Health for All: Improving Access and Eliminating Disparities in Community Health
- Promoting Healthy Living and Preventing Chronic Disease
Child and Youth Health and Development Action Planning Guides
- Preventing Adolescent Substance Abuse
- Preventing Adolescent Pregnancy
- Preventing Youth Violence
- Preventing Child Abuse and Neglect
- Youth Development
- Promoting Child Well-Being
Community Development and Capacity Building Action Planning Guides
- Promoting Urban Neighborhood Development: Improving Housing, Jobs, Education, Safety and Health, and Human Development
- Work Group Evaluation Handbook
- Concerns Report Handbook: Planning for Community Health
Although each handbook or planning guide is available above as a free, downloadable PDF, hard copies are also available for $7.50 (plus shipping). To order hard copies of any of the items listed below, please complete the Manuals and Guides Order Form with your name, mailing information, and the material desired.